Accounts & Admin. Assistant

Job Description

DBASS is seeking an Accounts & Admin. Assistant to join their experienced team in Ashbourne, Co. Meath. This full-time role offers hybrid working, and flexible hours. Ideal for candidates will have a professional bookkeeping qualification.

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Reports To: to be advised

Department: Accounts

Hours: 8.30am to 5.30pm Mon to Thurs & 8.30am to 2.30pm on Fridays. (Remote days, Mondays and Fridays)

‍Salary: Competitive

Type: Permanent, full time (option to work part-time Monday-Thursday if required)

Special Requirements: Must have a professional bookkeeping qualification

Applications:

Please email your application to

Jacky Kavanagh – jkavanagh@dbass.ie  

About DBASS:

DBASS are an established 3 partner chartered accountancy firm based in Ashbourne, Co  Meath.  With an impressive database of clients, DBASS has been providing quality chartered accountancy services for over 30 years. Our offices are less than 10 minutes from M50 with a broad range of clients both in terms of audit, non-audit, sole trader etc. and in terms of industry/sector type.

Accounts & Admin. Assistant:

We are seeking a highly organised and detail-oriented Accounts & Compliance Assistant to support our client accounting services. The ideal candidate will be responsible for the meticulous preparation, verification, and collation of financial data and documentation required for client year-end procedures and outsourcing to external partners. This role is central to ensuring the accuracy of client accounts, maintaining strict regulatory compliance (including completing CRAs and handling KYC documentation), and managing administrative processes related to financial affairs (e.g., bank loans, tax correspondence). The position requires strong foundational knowledge in bookkeeping, proficiency with accounting software, and exceptional skills in data management and document preparation.

Experience gained within a Professional Accounting Practice is generally preferable to industry experience, as the duties involve managing multiple client files, strict compliance protocols, and familiarity with year-end processes.

However, we value a strong aptitude for learning and a commitment to professional development and will provide the necessary support for the right candidate to thrive.

GENERAL DUTIES AND RESPONSIBILITIES:

Assisting with outsourcing – this involves:

·       Checking opening balances on clients' accounts software package

·       Checking banks are reconciled

·       Checking trade debtors listing and trade creditors listing agree to trial balance

·       Collate other info – bank statements

·       Creditor statements

·       Hire purchase /lease agreements

·       Get charges &payments from ROS

·       Insurance back up

·       Fixed Asset Additions invoices

Draft Pack Documents

·       Minutes

·       Letter of Representation

·       Letter of Engagement

·       Loan agreements

CRA’s

·       Complete CRAs for all clients – we have a lot of these done so it’s just roll forward, draft for new companies and get ID and utility.

YE Journals

·       Assist in the preparation and processing of month-end and year-end adjusting journal entries, including accruals, prepayments, and basic depreciation entries, under the supervision of the Accountant.

Bank loans / Other Admin

·       Tax affairs letters

·       Turnover confirmation letters

·       Collate info for bank loans

Info Request Letters

·       Drafting Info request letters

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